Privacy Notice

Last updated: 30 July 2026

1. About This Privacy Notice

TangoEvents AU is operated by the Association of Tango Dancers NSW Inc.
TangoEvents AU is financially supported by Morena Dancewear Pty Ltd.

The Association of Tango Dancers NSW Inc. is responsible for the operation of the TangoEvents AU website and the handling of personal information described in this Privacy Notice. Morena Dancewear Pty Ltd does not receive personal information merely because it provides financial support to TangoEvents AU.

This Privacy Notice explains how we collect, use, disclose, store and protect personal information when you:

• visit the TangoEvents AU website;
• submit, update or manage an event listing;
• provide organiser, school, association or business details;
• contact us;
• subscribe to newsletters or organiser communications;
• submit an enquiry, complaint or feedback;
• purchase or enquire about advertising or promotional services;
• attend an event operated by TangoEvents AU; or
• otherwise interact with TangoEvents AU.

We respect your privacy and aim to handle personal information responsibly, transparently and in accordance with applicable Australian privacy laws.

In this Privacy Notice, “TangoEvents AU”, “we”, “us” and “our” refer to the Association of Tango Dancers NSW Inc. in its operation of the TangoEvents AU website and associated services.

2. What Is Personal Information?

Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable.

Depending on how you interact with us, personal information may include your name, telephone number, email address, correspondence, online identifiers and information connected with an event, organiser or advertising submission.

Information about an incorporated association, company, school, organisation or business is not generally personal information unless it also identifies an individual.

3. Personal Information We Collect

3.1 Contact Information

We may collect:

• your name;
• your email address;
• your telephone number;
• your role or position;
• the name of the organiser, school, association, business or event you represent; and
• information included in messages or correspondence sent to us.

3.2 Event and Organiser Information

When you submit an event, organiser profile or update request, we may collect:

• organiser and contact-person names;
• organiser telephone numbers and email addresses;
• official website addresses;
• business names and trading names;
• Australian Business Numbers, incorporation details or other registration information;
• event names, dates, times, locations, prices and descriptions;
• images, logos, posters, promotional material and other submitted content;
• information showing that you are authorised to act for an organiser;
• information used to confirm an organiser’s eligibility under our Editorial Guidelines; and
• correspondence relating to the submission, approval, amendment, suspension or removal of a listing.

3.3 Newsletter and Communication Information

When you subscribe to a newsletter or organiser communication, we may collect:

• your name;
• your email address;
• your subscription preferences;
• records of your consent;
• email delivery and engagement information; and
• unsubscribe or communication-preference requests.

3.4 Advertising and Payment Information

When you purchase or enquire about paid advertising, sponsorship or promotional services, we may collect:

• your name and contact details;
• your organiser or business details;
• billing information;
• advertising requirements and supplied artwork;
• transaction and payment-status records; and
• correspondence relating to the service.

Payments may be processed by a third-party financial institution or payment provider. TangoEvents AU does not ordinarily store complete payment-card details.

3.5 Website and Technical Information

When you visit or use our website, certain technical information may be collected automatically, including:

• your Internet Protocol address;
• browser and device type;
• operating system;
• referring website;
• pages viewed;
• dates and times of visits;
• approximate location inferred from an Internet Protocol address;
• cookie and analytics information;
• website form and interaction information; and
• security, error and access logs.

We do not ordinarily request precise Global Positioning System location information from website visitors.

4. How We Collect Personal Information

We generally collect personal information directly from you when you:

• submit an event or organiser form;
• request an event or organiser amendment;
• contact us by email or through our contact form;
• subscribe to a newsletter;
• communicate with us by telephone or through another channel;
• purchase or enquire about advertising;
• attend or register for an event operated by us; or
• otherwise provide information voluntarily.

We may also collect relevant information from:

• an organiser, school, association, business or authorised representative;
• another person submitting information on behalf of an organiser;
• publicly available websites and event pages;
• publicly available social media pages, where necessary to verify an event or organiser;
• the Australian Business Register or other public business and association registers;
• service providers supporting our website and communications; and
• website security, email and analytics systems.

Where someone provides us with personal information about another individual, the person providing it must be authorised to do so and should ensure that the individual understands that their information may be provided to and used by TangoEvents AU.

5. Why We Collect and Use Personal Information

We may collect and use personal information to:

• operate, maintain and secure the TangoEvents AU website;
• assess, verify, approve and publish event listings;
• create and maintain organiser profiles;
• communicate with organisers, submitters, advertisers and website users;
• process event changes, cancellations, postponements and corrections;
• confirm that event and organiser information remains current and accurate;
• send organiser reminders and administrative notices;
• respond to enquiries, feedback and complaints;
• manage newsletters and communication preferences;
• provide advertising, sponsorship and promotional services;
• process payments and maintain transaction records;
• verify business, association, school or organiser eligibility;
• enforce our Terms and Conditions and Editorial Guidelines;
• investigate suspected misuse, fraud, security incidents or unauthorised submissions;
• prevent spam, scraping, abusive activity and unauthorised automated access;
• analyse and improve our website, calendars and services;
• manage and promote events operated by TangoEvents AU;
• comply with legal, regulatory, insurance, accounting and administrative obligations; and
• protect the legitimate interests, rights and safety of TangoEvents AU, organisers, website users and the public.

We will not use personal information for an unrelated purpose unless you have consented, the use would reasonably be expected and is permitted by law, or the use is otherwise required or authorised by law.

6. Publication of Event and Organiser Information

TangoEvents AU operates a public event-calendar website. Information submitted for an approved event or organiser profile may therefore be published and made available to anyone using the Internet.

Published organiser contact information may include:

• one organiser telephone number;
• one organiser email address; and
• one official website address.

These contact details are associated with the organiser and may appear on the organiser’s profile and across all events listed under that organiser. Different contact details cannot ordinarily be assigned to individual events.

Organisers must only submit contact details that:

• they are authorised to provide;
• are suitable for public display;
• relate to the relevant organiser, school, association, business or event; and
• comply with our Editorial Guidelines.

Social media pages or profiles, including Facebook, Instagram, Linktree and similar platforms, are not accepted as official organiser website addresses.

Organisers should not submit private residential addresses, private identification documents, personal financial details or other information that is not intended for public display.

Business-registration documents, identity evidence and similar verification records supplied to us will not ordinarily be published.

Because published event and organiser information is publicly accessible, it may be copied, indexed, cached or archived by search engines and other third parties outside our control. Removal from TangoEvents AU may not immediately remove copies retained by search engines, archives or other websites.

7. Communications, Newsletters and Organiser Notices

We may send:

• administrative messages relating to event submissions and organiser profiles;
• requests to review, confirm or update published information;
• notices about changes, cancellations, suspensions or policy requirements;
• responses to enquiries or complaints;
• newsletters and event updates;
• information about TangoEvents AU activities; and
• promotional communications where permitted.

Administrative communications that are necessary to manage an organiser profile, event submission, advertising service or transaction may not contain an unsubscribe option where they are not commercial messages.

You may unsubscribe from newsletters and marketing communications by:

• using the unsubscribe link included in the relevant message;
• contacting us through the TangoEvents AU contact form; or
• emailing admin@tangoevents.au.

We will process unsubscribe requests within the period required by applicable law. Unsubscribing from marketing communications will not prevent us from sending necessary administrative, transactional or service-related messages.

8. Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

• provide essential website functionality;
• remember user preferences;
• maintain website security;
• reduce spam, scraping and abusive activity;
• understand website traffic and usage;
• improve website performance and usability;
• display maps and event locations; and
• support forms, newsletters and other website services.

Cookies are small files stored on your device. Some cookies are necessary for the website to function, while others may support analytics or third-party functionality.

You can configure your browser to reject or delete cookies. Disabling certain cookies may affect the operation or availability of parts of the website.

Third-party services embedded in or linked from the website may place their own cookies or collect technical information in accordance with their respective privacy policies.

9. When We Disclose Personal Information

We may disclose or make personal information available:

• by publishing approved organiser and event information on the TangoEvents AU website;
• to website hosting, maintenance and security providers;
• to email-delivery and newsletter providers;
• to website-form, spam-prevention and security providers;
• to mapping and location-service providers;
• to analytics and website-performance providers;
• to payment, banking and accounting providers;
• to professional advisers, insurers, auditors and technical consultants;
• to government, law-enforcement or regulatory bodies where required or authorised by law;
• where necessary to investigate suspected fraud, misuse, infringement or security incidents;
• where necessary to protect our rights, website users, organisers or the public;
• where reasonably necessary to operate an event or service you have requested; or
• with your consent or at your direction.

We do not sell personal information.

Service providers may only receive information reasonably necessary for them to perform their services. Their handling of personal information may also be governed by their own privacy policies and contractual obligations.

9.1 Morena Dancewear Pty Ltd

Morena Dancewear Pty Ltd provides financial support to TangoEvents AU. Personal information is not disclosed to Morena Dancewear Pty Ltd merely because it provides that support.

If Morena Dancewear Pty Ltd separately provides a service, promotion, competition, transaction or event involving the collection or use of personal information, any relevant disclosure will be explained at the time or otherwise handled in accordance with this Privacy Notice and applicable law.

10. Overseas Disclosure and Storage

Some service providers used by TangoEvents AU may store or process information outside Australia.

Website hosting, email, newsletter, mapping, analytics, security, cloud-service or payment providers may use servers located in Australia, the United States, the European Union or other countries in which those providers operate.

The privacy protections available in another country may differ from those available in Australia. Where reasonably practicable, we select reputable service providers and take reasonable steps to ensure that personal information is handled appropriately.

By using our website or providing information to us, you acknowledge that the operation of electronic services may involve overseas processing or storage.

11. Data Security

We take reasonable administrative, technical and organisational measures to protect personal information from:

• misuse;
• interference;
• loss;
• unauthorised access;
• unauthorised modification; and
• unauthorised disclosure.

Our security measures may include:

• access controls;
• password protection;
• secure website connections;
• website security and firewall services;
• software maintenance and updates;
• spam and malicious-activity controls;
• restricted administrative access;
• the use of reputable service providers; and
• backup and recovery procedures.

No website, email system, database or Internet transmission is completely secure. We cannot guarantee absolute security, and information transmitted electronically is provided at your own risk.

You should not send sensitive identification documents, complete financial details or confidential information through ordinary email unless we specifically request the information and provide an appropriate method for submitting it.

12. Data Breaches

Where we become aware of a suspected data breach, we will assess the incident and take reasonable steps to contain, investigate and respond to it.

Where the Notifiable Data Breaches scheme or another legal notification requirement applies, we will notify affected individuals and the Office of the Australian Information Commissioner as required.

13. How Long We Keep Personal Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including:

• maintaining current and historical event records;
• administering organiser profiles;
• managing events, advertising and other services;
• resolving disputes, enquiries or complaints;
• maintaining evidence of submissions, permissions and amendments;
• satisfying legal, insurance, accounting and recordkeeping obligations;
• maintaining newsletter consent and unsubscribe records;
• protecting website and email security; and
• enforcing our Terms and Conditions and Editorial Guidelines.

Retention periods may vary according to the nature of the information and the reason it was collected.

When personal information is no longer reasonably required, we will take reasonable steps to delete, destroy or de-identify it, unless continued retention is required or permitted by law.

Removal of an event or organiser listing from public view does not necessarily require the immediate deletion of all associated administrative records.

14. Access to and Correction of Personal Information

You may contact us to:

• request access to personal information we hold about you;
• request correction of information that is inaccurate, incomplete, out of date, irrelevant or misleading;
• request an update to publicly displayed organiser contact details;
• request removal of personal information from a public listing; or
• ask how your personal information has been used or disclosed.

We may need to verify your identity and authority before processing a request.

Where a request concerns an organiser, school, business or association, we may also need to verify that you are authorised to act for that entity.

We will respond within a reasonable period. In some circumstances, applicable law may permit or require us to refuse access or correction. Where appropriate, we will explain the reason for the refusal.

Organiser contact details may be shared across all events associated with that organiser. A requested change may therefore affect multiple event listings.

15. Accuracy of Information

We take reasonable steps to ensure that personal information we use and publish is accurate, current and complete.

Event organisers and submitters are responsible for:

• providing accurate and complete information;
• promptly advising us of changes;
• notifying us of event cancellations or postponements;
• ensuring submitted contact details remain current;
• ensuring they remain authorised to publish the information; and
• checking their published events and organiser profiles.

We may independently check publicly available sources to determine whether an event or organiser listing remains accurate.

Where information cannot be verified, appears outdated or does not comply with our Editorial Guidelines, we may amend, suspend or remove the relevant listing.

16. Third-Party Websites and Services

Our website may contain links to event organisers, venues, ticketing services, advertisers, mapping services and other third-party websites.

TangoEvents AU does not control the privacy, security or content practices of third parties. This Privacy Notice does not apply to information collected directly by those third parties.

You should review the privacy policy and terms of any external website before providing personal information.

A link from TangoEvents AU does not necessarily constitute endorsement of the third party, its services or its privacy practices.

17. Children and Young People

TangoEvents AU is a public event calendar that may be viewed by people of any age.

Event submissions, organiser profiles, advertising requests and other formal submissions must, however, be made by a person aged 18 years or older or by an appropriately authorised adult representative.

We do not knowingly request personal information directly from children for the purpose of creating organiser profiles or event submissions.

Where an event submission includes the name, photograph or other personal information of a person under 18 years of age, the submitter must have all necessary authority and consent to provide and publish that information.

Please contact us if you believe that personal information relating to a child has been submitted or published without proper authority.

18. Sensitive Information

We do not ordinarily require sensitive information, such as information about health, racial or ethnic origin, political opinions, religious beliefs, sexual orientation, criminal records or biometric information.

Please do not submit sensitive information unless it is genuinely necessary and we have requested or agreed to receive it.

Where sensitive information is provided, we will handle it only for the relevant purpose and in accordance with applicable law.

19. Privacy Enquiries and Complaints

You may contact us if you have a question or complaint about:

• how we collect, use or disclose personal information;
• information published on an event or organiser listing;
• an access or correction request;
• unwanted communications;
• the security of personal information; or
• an alleged breach of this Privacy Notice or applicable privacy law.

Please provide sufficient information for us to understand and investigate the matter. We may ask you to verify your identity or provide additional information.

We will acknowledge, assess and respond to privacy complaints within a reasonable period.

Where applicable, if you are not satisfied with our response, you may be entitled to contact the Office of the Australian Information Commissioner or another relevant regulator.

20. How to Contact Us

Privacy enquiries, access and correction requests, complaints and removal requests may be submitted through our website contact form:

https://tangoevents.au/contact-us/

You may also contact us by email:

admin@tangoevents.au

Please include “Privacy Enquiry” in the subject line where appropriate.

21. Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes to our website, services, information-handling practices, service providers or legal obligations.

The updated version will be published on this page with a revised “Last updated” date. Material changes may also be communicated through the website or by email where appropriate.

We encourage you to review this Privacy Notice periodically.

22. Related Policies

This Privacy Notice should be read together with our:

• Terms and Conditions of Use;
• Editorial Guidelines; and
• any specific collection notice displayed on an event form, subscription form, advertising form or other submission page.